Effective date: 2 June 2026

www.LipiData.org (the "Site") is owned and operated by LIPIDATA. LIPIDATA is the data controller and can be contacted at enquiry@lipidata.org

LIPIDATA’s purpose includes maintaining and publishing pedigree, breeding and historical records for research, educational, genealogical, breed preservation and database integrity purposes.

The purpose of this privacy policy (the "Privacy Policy") is to inform users of our Site of the following:

1. The personal data we collect;
2. How we use collected data;
3. Who has access to collected data;
4. User rights; and
5. Our cookie practices.

This Privacy Policy applies in addition to the Terms and Conditions of Sale.

Where applicable, LIPIDATA handles personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the "GDPR"). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

We have not appointed a Data Protection Officer because we do not fall within the categories required under Article 37 of the GDPR.

Information may be stored and processed in Australia and other jurisdictions where our service providers operate. Where personal data originating from the EEA or UK is transferred internationally, LIPIDATA will take reasonable steps to ensure appropriate safeguards are in place.

By using our Site users agree that they consent to the conditions set out in this Privacy Policy.

Depending on the circumstances, LIPIDATA may rely upon legitimate interests, consent, legal obligations or other lawful bases permitted under Article 6 of the GDPR.

We collect and process personal data about users in the EU only when we have a lawful basis for doing so. Our primary lawful basis is legitimate interests, including operating and improving the Site, maintaining and publishing pedigree and breeding records, preserving historical and genealogical information, ensuring database accuracy, responding to enquiries and maintaining website security.

We only collect information necessary to achieve the purposes described in this Privacy Policy.

Data Collected Automatically

When you visit our Site, we may collect and store the following information:

1. IP address
2. Location information
3. Hardware and software details
4. Clicked links; and
5. Content viewed.

LIPIDATA may process information relating to animal pedigrees, breeding records, ownership records, breeder details, stud information, competition results, historical records and user-submitted corrections or updates.

LIPIDATA may collect personal information from publicly available sources, breed registries, studbooks, competition records, historical publications, breeder organisations, owners, breeders and other lawful sources where reasonably necessary for the maintenance of accurate pedigree and breeding records. Such information may include call and registered names, stud names, breeder details, ownership information, competition results and historical records.

Information contained within the database may originate from publicly available studbooks, breed registries, historical publications, competition records, breeder submissions, owner submissions and other lawful sources.

Where personal information is associated with a database record, LIPIDATA may process, retain and publish that information where reasonably necessary to maintain the accuracy, integrity and historical continuity of pedigree and breeding records.

Submission of information does not transfer ownership of intellectual property rights held by the submitter. However, by submitting information, users grant LIPIDATA a non-exclusive, perpetual, irrevocable, worldwide, royalty-free licence to use, reproduce, store, adapt and publish submitted information for operating and maintaining the database.

LIPIDATA maintains records for genealogical, historical, research and breed preservation purposes. While reasonable efforts are made to ensure accuracy, information may originate from historical records and third-party sources. LIPIDATA does not guarantee the completeness or accuracy of every record and encourages users to submit corrections where inaccuracies are identified.

Automatically collected data is used for:

1. Site visitor statistics; and
2. Site content optimisation.

We may disclose data to authorised personnel who reasonably require access to fulfil the purposes outlined in this Privacy Policy.

Other Disclosures

We will not sell or share personal data except where:

1. Required by law;
2. Required for legal proceedings;
3. Necessary to protect legal rights; or
4. Required in connection with the sale of the business.

Due to the historical, genealogical and research nature of the database, certain information may be retained for extended periods where reasonably necessary to preserve accuracy, continuity and integrity.

Requests for correction, annotation or removal will be considered on a case-by-case basis.

While individuals may request correction, annotation, restriction or deletion of personal information, LIPIDATA may retain certain information where reasonably necessary to maintain integrity, continuity, historical accuracy or evidentiary value, or where otherwise permitted by law.

Certain privacy rights, including the right to erasure, may be limited where processing is necessary for archiving purposes in the public interest, scientific or historical research purposes, establishment or defence of legal claims, maintenance of accurate pedigree records, or other exemptions permitted by applicable law.

Personal data is retained only as long as reasonably necessary to fulfil the purposes described in this policy, comply with legal obligations, resolve disputes, maintain database integrity and protect legal interests.

We use industry-standard security measures designed to protect information during transmission and storage.

Access to personal information is restricted to authorised administrators, volunteers, contractors and service providers who require access for legitimate operational purposes.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

GDPR users may have rights including:

1. Right to be informed
2. Right of access
3. Right to rectification
4. Right to erasure
5. Right to restrict processing
6. Right to data portability; and
7. Right to object.

Australian users may request access to, correction of, or further information about personal information held by LIPIDATA by contacting us using the details below.

We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

To request access, correction, deletion, restriction or other privacy rights, contact enquiry@lipidata.org.

We do not track users who have enabled Do Not Track settings in their browser.

We use analytical cookies to improve the functionality and performance of the Site.

This Privacy Policy may be amended from time to time. When amended, the effective date at the top of this policy will be updated.